Job from partnerAre you a detail oriented and organized administrative professional? Itziar Management is seeking a full-time Operations Assistant to efficiently manage administrative processes and ensure the smooth day-to-day operations of our busy management team.
We’re a local operator of quality apartments, residential facilities, and commercial properties in Vancouver, Victoria and Courtenay. Established in 1998, we are an active partner in our community and believe in a hands-on approach to everything we do. We provide well-maintained facilities and have an open communication policy with our tenants and on-site management staff. We are a family run business with a positive and inclusive culture that values and supports its employees. If you think you’d be a good fit for our team, we’d love to hear from you!
Who You Are
We are looking for an experienced Operations Assistant to join our team. The ideal candidate will have substantial experience in designing and managing work flow processes, assisting staff assisting staff whom are stationed at multiple locations, and organizing records and stock. The ideal candidate will have substantial experience in advanced administrative support, including developing and managing workflow processes, optimizing records management procedures, and assisting with operational support for staff across multiple locations. We are looking for someone who is detail-oriented, organized, and has excellent communication skills.
What You’ll Be Doing
The key accountabilities for the Operations Assistant include, but are not limited to:
Managing all incoming calls, directing inquiries, and ensuring professional reception service.
Carrying out general administrative tasks, including filing, document management, data entry, and systemic archiving of contractual data.
Updating computer records and keeping accurate filing.
Preparing and maintaining residential files by compiling reports from data provided by the Residential team and sourced from relevant databases.
Office Facility organization
Staff and facility calendar management
Duties include but not limited to:
Reviewing office procedure documents
Assisting in AR and AP processing
Assist in support and training of staff in management software and Workspace
Document design
Equipment Requisition
Qualifications:
Minimum 2 years of experience in an administrative role
Understanding of residential property management is an advantage
Basic understanding of accounting
Proficiency in property management software is an asset
Strong English communication skills - both verbal and written
Clear Criminal Record Check as this is a position of trust
Salary:
Job Type: Full-time, Permanent
Salary: From $60,000
Other Information:
Recruitment Process: Applicants will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A Criminal Record Search and reference checks will be conducted as part of the process.
Status: Full-time permanent
Hours Per Week: 40
Benefits Offered: Extended Health, Dental, Vision, Life Insurance, Casual Dress Code, Paid Time Off
Vacation: Two weeks to start
Our buildings are non-smoking facilities
If this job description appeals to you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what your talents are.
